There are many costs involved in running a business, and business banking fees can quickly put a strain on your budget. Whether it’s transaction fees, account maintenance charges or the cost of payment instruments, every expense counts. However, with a strategic approach and a few good practices, it is possible to significantly reduce these charges.

In this article, you’ll find practical advice on how to analyze your contracts, negotiate with your bank or opt for alternative, more economical solutions. Our aim? To enable you to devote your resources where they really count: developing your business.

Running a business means managing a host of expenses, from rent to salaries to premises maintenance. Among these costs, business banking fees can quickly add up and put a strain on your cash flow. However, with a strategic approach, it is possible to significantly reduce them. This article guides you through concrete methods for analyzing your contracts, cancelling unnecessary services, adopting the right reflexes and choosing appropriate banking solutions. Whether you’re a freelancer, a small business or a start-up, find out how to optimize your banking expenses while benefiting from high-performance services.

Understanding the different types of business banking fees

Before you can reduce your fees, it’s essential to understand the different categories. Account maintenance fees often represent a significant proportion of costs: they cover the day-to-day management of your account and can vary from a few euros to several dozen per month, depending on the bank. For example, some institutions charge up to €20 a month for this basic service, while online alternatives offer deals starting from €0.

Transaction fees are another source of recurring expenses. Every transfer, direct debit or card payment can generate costs, especially if your business involves a large number of transactions. International transfers, in particular, are often subject to high commissions. To minimize these, solutions such as Revolut or PayPal may be more economical, especially for companies working with partners abroad.

Commissions are another expense item to keep an eye on. They may relate to account movements, cheque cashing or cash deposits. Some banks also charge fees for overdrafts, which can quickly become costly if your cash flow is often in the red. Finally, business cards generate additional costs, whether for their annual management, withdrawals from foreign ATMs or payments outside the euro zone.

Analyze your bank statements to identify unnecessary expenses

How many times have you taken out a banking contract without examining every detail? When you’re setting up a new business, you often don’t have enough time to study the terms and conditions in detail. Yet this step is crucial. Your bank statements are full of valuable information: agios, service charges, contributions for rarely-used insurance, and commissions on rejected direct debits. Take the time to go through them, line by line.

A closer look may reveal unnecessary services of which you may not even be aware. For example, a payment instrument insurance policy taken out by default, or an express transfer option that you never use. Some contracts bundle services into fixed “packs” that are poorly adapted to your real needs. In this case, negotiation with your bank advisor becomes essential. Ask for the removal of superfluous options or, if the pack is indissociable, consider changing bank.

Another point to check: charges for payment incidents. Rejected direct debits or unauthorized overdrafts can be costly. However, some banks offer solutions to avoid them, such as SMS alerts in the event of insufficient balance or negotiable overdraft authorizations. At Shine, for example, a dedicated section enables you to track all charges in real time, making it much easier to keep them under control.

Adopt the right reflexes on a daily basis to limit costs

Certain habits, once adopted, can save you hundreds of euros a year. Start by limiting cash withdrawals outside your bank’s network. Most establishments allow a few free withdrawals per month from partner ATMs, but beyond that, charges mount up. Check the ceilings and opt for payments by card or bank transfer whenever possible.

Your choice of means of payment also has a direct impact on your costs. A bank card that’s too high-end, with options from which you derive no benefit, represents an unnecessary cost. Conversely, a card that’s too basic can limit your flexibility. Neo-banks such as Shine and Qonto offer cards tailored to different profiles, from freelancers to very small businesses, with progressive rates according to your needs. For example, Shine Free offers a €0/month card for freelancers, while Shine Business (€80/month) is better suited to growing businesses.

Finally, be careful with international transactions. Foreign currency transfers and payments outside the euro zone often incur high charges (up to 3% of the amount). Solutions such as Wise (formerly TransferWise) or Revolut reduce these costs by offering more advantageous exchange rates. For companies that regularly work abroad, opening a multi-currency account may also be a good idea.

Negotiating with your bank: an often underestimated step

Many entrepreneurs are unaware that bank charges are negotiable. However, a simple discussion with your advisor can lead to significant reductions. To maximize your chances, prepare your sales pitch: highlight your loyalty, the volume of transactions you generate, or the more competitive offers you’ve spotted elsewhere. Traditional banks, faced with competition from neo-banks, are often prepared to make concessions to keep their customers.

Points for negotiation include:

• The elimination of account maintenance fees, especially if your average balance is high.
• An increase in the overdraft authorization to avoid agios.
• Certain transfers and direct debits are free of charge.
• A higher limit on free withdrawals.

If your bank refuses to be flexible, it may be time to consider a change. Online banks and neo-banks often offer better conditions, with reduced fees and simplified services. For example, Shine offers free transfers and direct debits, as well as integrated management tools, all with full transparency on fees.

Compare offers: traditional vs. online banks

The choice between a traditional bank and an online bank depends on your priorities. The former offer personalized support, with dedicated advisors and a network of physical branches. This can be reassuring for companies needing close follow-up, particularly for complex operations such as loans or guarantees. However, these services come at a cost: fees are generally higher than those charged by 100% digital competitors.

On the other hand, neo-banks and online banks appeal for their flexibility and competitive rates. With no structural costs associated with a branch network, they can offer business accounts from €0/month, with services often better adapted to the needs of small businesses. For example, Qonto or N26 enable you to open an account in just a few minutes, with intuitive management tools and low transaction fees.

To make the right choice, compare offers according to several criteria:

• Total cost: add up account management fees, commissions and the cost of optional services.
• Services included: some banks offer free transfers, free cards abroad, or integrated accounting tools.
• Accessibility: do you need a physical branch or is a mobile app enough?
• Responsive support: neo-banks often offer customer service via chat or telephone, while traditional banks offer in-branch appointments.

Don’t hesitate to try out several solutions with demo accounts or free trial periods. Some neo-banks, such as Shine, allow you to create an account in just a few clicks, giving you immediate access to their functionalities. This will give you a precise idea of their ergonomics and their suitability for your needs.

The advantages of neo-banks for freelancers and VSEs

Freelancers and very small businesses (VSEs) are often the most penalized by traditional bank charges. For them, neo-banks represent a particularly attractive alternative. Here’s why:

• Transparent pricing: no hidden fees, with clear pricing schedules available online.
• Simplified account opening: no lengthy paperwork, all done online in just a few minutes.
• Integrated tools: invoicing, accounting, expense tracking… Everything is centralized in a single interface.
• Flexibility: you can subscribe or terminate services at any time, with no long-term commitment.

Take Shine, for example: this neo-bank offers a €0/month package for the self-employed, including a bank card, free transfers and an integrated invoicing tool. For very small businesses, the Shine Business offer (€80/month) adds advanced features such as virtual cards for employees and complementary insurance. These solutions are designed to adapt to business growth, without disproportionate costs.

Another significant advantage is that neo-banks make it easier to set up a business. Some, like Shine, offer “turnkey” packages that include registration, capital deposit and opening a business account, all at a reduced cost. A godsend for entrepreneurs who want to get up and running quickly, without getting bogged down in red tape. To find out more about solutions for start-ups, discover how renting an office or structuring your business can be simplified thanks to tailored banking partnerships.

Tools and techniques for rigorous cost control

Controlling bank charges also requires regular, methodical monitoring. Fortunately, there are tools available to help you automate this task. Financial management software such as QuickBooks, Xero or Wave Accounting can categorize your expenses, generate detailed reports and even synchronize your bank accounts for real-time tracking.

These solutions offer several advantages:

• A clear view of your cash flow, with customizable dashboards.
• Automatic alerts in the event of abnormal expenses or unusual charges.
• Simplified accounting, with exports compatible with your certified accountant.
• A detailed history to identify and optimize recurring expenses.

For entrepreneurs who prefer an all-in-one solution, some neo-banks directly integrate management tools. Shine, for example, offers an invoicing module with payment tracking, automatic reminders for late customers, and even an estimate of social security contributions. These features save precious time, while reducing the risk of errors or oversights.

Finally, don’t forget to dispute any unjustified charges. A debit error, a wrongly applied commission… These situations are more common than you might think. By examining your statements each month, you can spot these anomalies and request a refund. Most banks have a dedicated disputes department, accessible online or by telephone.

Strategies for small businesses and freelancers

Small businesses and freelancers are particularly sensitive to bank charges, as their margins are often tighter. For them, every euro counts. Here are some specific strategies for reducing these costs:

• Online banks: as mentioned above, their rates are generally much lower than those of traditional banks.
• Avoid all-inclusive packages: opt for à la carte services, paying only for what you really need.
• Use alternatives for international payments: solutions such as Wise or PayPal are much cheaper than conventional bank transfers.
• Negotiate advantageous conditions: even as a small customer, you can obtain discounts by competing with several banks.
• Automate expense management: with tools like Pleo or Spendesk, you can control your teams’ expenses via virtual single-use cards.

Another way to save money is tooptimize payment methods. For example, if you collect payments online, compare the prices of different solutions:

• Transfers are generally free of charge (especially with neo-banks).
• Euro card payments cost around 1.2% of the amount at Shine, compared with up to 3% elsewhere.
• For foreign currencies, fees can rise to 2.7%, which is why it’s a good idea to use multi-currency accounts.

Finally, think about pooling certain costs. If you work in a coworking space, as more and more freelancers and even government departments are doing (read about the adoption of coworking by major corporations), you can benefit from partnerships with banks or financial services at preferential rates. Some structures even offer joint accounts to manage shared expenses (electricity, internet, etc.), reducing costs for everyone.

Anticipating regulatory and technological developments

The banking sector is constantly evolving, driven by regulations and technological innovations. Keeping abreast of these changes can help you anticipate and adapt your strategy to reduce costs.

For example, the European Payment Services Directive (PSD2 ) has imposed greater fee transparency and improved transaction security on banks. It has also fostered the emergence of new players, such as fintechs, offering lower-cost banking services. Keeping up to date with these regulations will enable you to seize opportunities, such as the arrival of new, more competitive offerings.

On the technological side,open banking (which allows third parties to access your banking data with your consent) paves the way for ever more powerful management tools. Applications such as Bankin’ or Linxo combine your various accounts (business and personal) to give you an overview of your finances. They can also alert you to abnormal charges or suggest savings.

Finally, keep an eye on the new features offered by banks. Some, like Shine or Revolut, regularly innovate by adding services such as :

• Automated tax returns.
• Disposable virtual cards to secure online purchases.
• Integrations with accounting software (such as QuickBooks or Pennylane).
• Cashback solutions for certain business expenses.

These innovations can not only save you money, but also valuable time, which you can reinvest in developing your business.

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FAQ : Optimize your business banking costs – Practical advice

General information on business banking fees

1. What are the main types of business bank charges to watch out for?

Professional banking fees can be divided into several categories:

• Account management fees: monthly or annual costs for account management.
• Transaction fees: commissions on transfers, direct debits or card payments.
• Payment costs: bank card costs (issuing, renewal or use abroad).
• Intervention charges: penalties for overdrafts, rejected direct debits or payment incidents.
• Fees for ancillary services: insurance, online management tools or cash deposits.

Analyze these items to identify potential savings.

2. Why is it important tooptimize your bank charges as a business or freelancer?

Reducing your business banking costs allows you to :

• Improve the profitability of your business by limiting fixed costs.
• Free up financial resources to invest in other areas (marketing, equipment, etc.).
• Avoid unpleasant surprises related to hidden fees or penalties.
• Benefit from services better adapted to your real needs (e.g. bank cards adjusted to your transaction volume).

3. How do I know if my bank charges are too high?

Here are some signs that your fees are excessive:

• Your bank statements show recurring commissions for services you rarely use.
• Your account maintenance costs exceed €20-30/month for a VSE or freelancer.
• You pay frequent intervention charges (overdrafts, direct debit rejections).
• Your international transfers cost more than 1-2% of the amount transferred.

A comparison with other banks (traditional or online) can also reveal significant differences.

Strategies for reducing bank charges

4. What are the first steps you can take to reduce your business banking costs?

Start with these key steps:

1. Analyze your bank statements: Identify recurring charges and their justification.
2. Cancel services you don’t need: Remove paid options you don’t need (e.g. redundant insurance).
3. Negotiate with your bank: Ask for a reduction in fees or an adjustment to your package.
4. Compare offers: Study the proposals of online banks or neo-banks, which are often less expensive.

5. How to negotiate bank charges with your current bank?

For discounts, follow these tips:

• Prepare a solid sales pitch: highlight your loyalty, your transaction volume or your growth potential.
• Target the highest charges: account maintenance fees, transfer commissions or card costs.
• Propose alternatives: For example, accept a higher overdraft limit to avoid intervention fees.
• Mention competing offers: Banks are often willing to match offers to keep a customer.

A simple call or email to your dedicated advisor can be all it takes to trigger a renegotiation.

6. Are online banks really cheaper for professionals?

Yes, online banks (or neo-banks) often offer lower rates than traditional banks, thanks to :

• No high account maintenance fees (some offer €0/month accounts).
• reduced commissions on transfers and card payments.
• Integrated management tools (invoicing, accounting) included at no extra charge.
• Transparent pricing: fees are clearly displayed, with no surprises.

Examples of popular services: Shine, Qonto, Revolut Business or N26 Business. Compare offers according to your needs (transaction volume, cash requirements, etc.).

7. What unnecessary banking services can I delete without risk?

Here is a list of services that are often unnecessary for small businesses or freelancers:

• Redundant insurance: Check whether you are already covered by an external professional insurance policy.
• Premium bank cards: A basic card is enough if you don’t travel abroad very often.
• Paid SMS alerts: Prefer free notifications by email or via the mobile app.
• Foreign exchange services: If you don’t work with foreign currencies.
• Advanced management tools: If you already use external accounting software (QuickBooks, Pennylane).

Before cancelling, check the terms and conditions of your contract to avoid penalties.

Optimization by expense type

8. How can I reduce transfer costs for my company?

Several solutions are available:

• Use bulk transfers to limit the number of transactions.
• Use SEPA transfers (free or low-cost) rather than international transfers.
• Opt for online banks: Some offer free or reduced-rate transfers.
• Negotiate a package including unlimited transfers with your current bank.
• For international payments, use services such as Wise (formerly TransferWise) or Revolut, which are often cheaper than traditional banks.

9. How to avoid overdraft charges?

Overdraft fees can quickly add to your expenses. Here’s how to avoid them:

• Activate email/SMS alerts to be notified of low balances.
• Negotiate a free or reduced-rate overdraft authorization with your bank.
• Use a business account with overdraft (some neo-banks offer this free of charge).
• Anticipate your cash flows with a dashboard or management software.
• Avoid non-essential direct debits in times of tight cash flow.

10. How do I choose the right business card for my needs?

Your choice of card depends on your activity and habits:

• Freelance or micro-business:
  • Card with no monthly fee (e.g. Shine Free, Revolut Standard).
  • Withdrawal and payment limits adapted to moderate use.
• Card with no monthly fee (e.g. Shine Free, Revolut Standard).
• Withdrawal and payment limits adapted to moderate use.
• Very small businesses or start-ups with frequent transactions:
  • Card with cashback or rewards on professional purchases.
  • Multi-currency options if you work internationally.
  • High ceilings to avoid blockages.
• Card with cashback or rewards on professional purchases.
• Multi-currency options if you work internationally.
• High ceilings to avoid blockages.
• Company with employees:
  • Virtual or ephemeral cards for secure spending.
  • Centralized expense management tools (e.g. Qonto, Spendesk).
• Virtual or ephemeral cards for secure spending.
• Centralized expense management tools (e.g. Qonto, Spendesk).

Compare annual fees, costs abroad and associated services (insurance, tracking tools).

11. Can I use a personal account for my professional activity?

No, it is not advisable to use a personal account for a professional activity, for several reasons:

• Legal obligation: In France, all companies (except micro-businesses under certain conditions) must have a dedicated account.
• Accounting complexity: Mixing personal and professional flows makes management more difficult.
• Lack of credibility: A pro account inspires confidence in customers and partners.
• Risk of refusal: Some banks prohibit business use of a personal account.

Micro-businesses can sometimes use their personal account, but a pro account is still recommended for better organization.

Tools and best practices

12. What tools can help me keep track of my bank charges?

Several solutions exist to optimize and track your banking expenses:

• Accounting software:
  • QuickBooks, Pennylane or Zervant to categorize expenses and generate reports.
• QuickBooks, Pennylane or Zervant to categorize expenses and generate reports.
• Banking applications:
  • Neo-banking apps (Shine, Qonto) offer clear dashboards and real-time alerts.
• Neo-banking apps (Shine, Qonto) offer clear dashboards and real-time alerts.
• Cash management tools:
  • Pulse, Agicap or Trezor to anticipate flows and avoid overdrafts.
• Pulse, Agicap or Trezor to anticipate flows and avoid overdrafts.
• Spreadsheets:
  • A simple Excel or Google Sheets spreadsheet for manual tracking of monthly expenses.
• A simple Excel or Google Sheets spreadsheet for manual tracking of monthly expenses.

Automate as much as possible to save time and avoid errors.

13. How often should I review my bank charges?

Regular maintenance is essential to keep costs optimized:

• Every month: Check your statements for abnormal charges or unnecessary services.
• Every 6 months: Compare your current offer with new market proposals.
• Every year:
  • Renegotiate your contract with your bank.
  • Evaluate whether your package still meets your needs (e.g.: upgrade from a basic to a premium card if your business grows).
• Renegotiate your contract with your bank.
• Evaluate whether your package still meets your needs (e.g.: upgrade from a basic to a premium card if your business grows).

A comprehensive annual audit can generate significant savings.

14. Are there any grants or subsidies available to reduce banking costs for businesses?

There is no direct help for bank charges, but there are solutions that can save you money:

• Start-up offers: Some banks or neo-banks offer free accounts for 1 year for new businesses.
• Local subsidies: Some regions or chambers of commerce offer financial support for start-ups (ask your CCI for details).
• Tax credits: Although not linked to bank charges, schemes such as CIR (Crédit Impôt Recherche) orACRE (for micro-businesses) can free up cash.
• Self-help networks: Some incubators or associations offer advantageous banking partnerships for their members.

Don’t hesitate to ask your accountant or bank about available opportunities.

15. What to do about unjustified bank charges?

If you spot an error or an abusive charge on your statement, act quickly:

1. Check details: Consult the nature of the charge (wording, amount, date).
2. Contact your bank:
   • By telephone, email or via the online customer area.
   • Ask for a clear explanation and deletion if the charge is wrong.
3. By telephone, email or via the online customer area.
4. Ask for a clear explanation and deletion if the charge is wrong.
5. Provide evidence: statements, screenshots or previous exchanges to support your claim.
6. Climb if necessary:
   • If the bank does not respond, contact the complaints department or the banking ombudsman (for France: Médiateur de l’AMF).
7. If the bank does not respond, contact the complaints department or the banking ombudsman (for France: Médiateur de l’AMF).
8. Change bank: If unjustified charges are recurrent, consider a more transparent bank.

Most banks will waive fees in the event of aproven error, so don’t let any anomalies slip through your fingers!